VOTIVE NOTES · PRIVACY POLICY
Votive Notes Privacy Policy
Votive Notes is operated by Yangzhou Sedes Mentis Network Technology Co., Ltd.. This policy explains how we handle personal information when providing local notes, an optional account, hosted AI, and Huawei in-app purchase features.
1. Information we process
Content stored on your device
Workspaces, ideas, drafts, attachments, archives, trash, local assistant conversations, your local user name, and avatar are stored in the app's encrypted database on your device. Votive Notes does not provide content sync or a cloud content library. Signing in, signing out, or changing account state does not automatically upload this content.
Account and sessions
If you sign in with a Huawei Account, Huawei Account Kit supplies an identity credential. The Votive Notes service processes a stable provider identifier, a service account identifier, and hashed session credentials for authentication, hosted-AI access, abuse prevention, and account entitlements. We do not receive your Huawei password. The current client does not submit your Huawei phone number, email address, nickname, or avatar.
Hosted artificial intelligence
Only after you give separate consent and deliberately send a request do we transmit the prompt, files selected for that request, necessary recent conversation context, and the minimum local ideas or attachments needed for the task through the Votive Notes service to Alibaba Cloud Model Studio in Beijing, China. This information is used for AI inference, legally required compliance processing, and tool suggestions. The Votive Notes service does not write this content to its database or ordinary logs.
The models currently used are qwen3.5-flash and qwen3.7-plus. Alibaba Cloud states that customer data is not used for model training and that data generated by model and application calls is stored as required by applicable law. Its public materials do not state one uniform retention period for this app's calls. Processing is governed by the then-current service agreement and legal requirements. Do not send sensitive personal information that is unnecessary for your task.
Purchases and subscriptions
Huawei IAP and the Votive Notes service process product identifiers, a pseudonymous account binding, order or subscription status, and necessary reconciliation facts to display prices, verify and grant purchases, restore active subscriptions, handle refunds and subscription updates, and prevent replay. Huawei processes payment credentials and passwords; we do not receive them.
Security and operations metadata
To protect accounts, networks, and transactions, we process the request method, fixed route, request ID, status, duration, minimized IP or network information, rate-limit events, and non-content usage facts. Ordinary logs do not contain prompts, responses, files, tokens, credentials, or complete purchase receipts. URL query parameters are removed before access logging.
2. Purposes and retention
| Information | Purpose | Retention |
|---|---|---|
| Local notes and attachments | Local capture, organization, search, and export | Controlled by you on your device |
| Service account and session credentials | Sign-in, AI access, and security | Expire or are deleted on expiry, sign-out, or account deletion |
| AI request content | Inference, compliance processing, and tool suggestions | Not stored by Votive in its database or ordinary logs; Alibaba Cloud stores it under applicable law and service terms, with no uniform public period stated |
| Reverse-proxy access logs | Security, availability, and diagnosis | Up to 7 days |
| Ordinary security logs | Abuse prevention and incident response | Up to 30 days |
| Database backups | Disaster recovery | Expire after 7 days |
| Order, subscription, and reconciliation facts | Verification, refunds, replay prevention, tax, and reconciliation | Applicable statutory tax, refund, and accounting periods |
3. Service providers
- Huawei Account Kit provides Huawei Account sign-in and processes identity credentials and a stable provider identifier. See the Huawei Consumer Business Privacy Statement.
- Huawei IAP Kit provides localized pricing, payments, subscriptions, refunds, and purchase restoration, and processes necessary product, order, and subscription information. The Huawei terms shown during payment also apply.
- Alibaba Cloud Model Studio provides AI inference and legally required compliance processing for content you deliberately send and the minimum necessary context. Calls use the China North 2 (Beijing) region. See Model Studio compliance and privacy information.
- Alibaba Cloud infrastructure provides HTTPS ingress, application hosting, databases, backups, and security operations, processing account and session metadata, pseudonymous commercial records, and minimized security logs.
We do not sell personal information and do not provide a public community, public posting, or a third-party marketplace. We respond to lawful authority requests only within applicable legal powers and procedures.
4. Your rights and choices
In the app you can access, correct, delete, and export local content; withdraw hosted-AI consent; sign out; or delete your Votive Notes cloud account. Cloud account deletion removes the service account and active sessions, but does not delete content on your device. Use the relevant in-app controls to delete local content.
Account deletion does not automatically cancel a Huawei subscription or trigger a refund. Unused consumable credits expire when deletion is confirmed. Statutory refund rights and refunds approved by Huawei are not excluded. Legally required order and reconciliation facts may be retained but must not continue granting entitlements to a deleted account. Re-registering does not restore the old cloud account or expired credits. Any still-active subscription entitlement depends on Huawei's authoritative status and the app's actual restoration result.
To request access, correction, deletion, restriction, or withdrawal of consent, or to submit a complaint or security report, email contact@sedesmentis.com. Do not send passwords, complete identity documents, payment credentials, or unnecessary sensitive information. We will provide an initial response within fifteen working days and complete the request within the period required by law.
5. Children
A user under 14 may use hosted AI only after a guardian has read and agreed to this policy and the user agreement. A guardian may exercise the child's personal-information rights through the email address above. Refusing or withdrawing guardian consent does not affect local note features.
6. Security and policy changes
We use HTTPS, hashed session credentials, restricted logs, database backups, least privilege, and encrypted local storage to protect information. No internet service can be completely secure; protect your account and device and report suspected risks promptly.
If the information types, purposes, providers, retention rules, or product boundaries materially change, we will update this policy and request fresh consent where required by law. The in-app policy and this public page should remain aligned; the version marked on this page is the effective published version.
7. Contact
Operator: Yangzhou Sedes Mentis Network Technology Co., Ltd.
Email: contact@sedesmentis.com
Purposes: customer support, privacy rights, complaints, and security incidents